Privacy policy for COMCLAVE workshop registrations
Last updated - October 9, 2026
1. About this policy
This policy explains how MCQube, Consulting Division of Scymes Services Private Limited ("MCQube", "we" or "us") handles personal data collected for the COMCLAVE workshop. It covers the registration page, the messages and calls we send about the workshop, and the event venue.
Under India's Digital Personal Data Protection Act, 2023 (the "DPDP Act"), MCQube is the Data Fiduciary for this data. That means we decide why and how it is used, and we are responsible for it.
You can read this policy without registering or giving us any details. It applies to COMCLAVE only. For MCQube's other websites and services, see https://mcqube.in/privacy-policy/.
Who we are
| Legal entity name | MCQube, Consulting Division of Scymes Services Private Limited |
|---|---|
| Registered office | 1st Floor, Awon House, Makwana Road, Gamdevi, Marol, Andheri East, Mumbai - 400059 Maharashtra, India. |
| Website | https://comclave.mcqube.in/ |
| Privacy contact | Privacy Team, MCQube |
| PrivacyOfficer@mcqube.in | |
| Phone | +91 98672 84604 |
2. What personal data we collect
2.1 Details you give us when you register
The registration form asks for the details below. Mandatory fields are the ones we need to reserve your seat. You can leave optional fields blank and still register.
| Detail | Mandatory or optional | Why we ask for it |
|---|---|---|
| Full name | Mandatory | To identify you and manage your registration. |
| Mobile number | Mandatory | To send workshop details such as the date, venue and reminders. |
| Email address | Mandatory | To send your confirmation and workshop updates by email. |
| Full address | Mandatory | To keep a complete registration record and understand where attendees travel from. |
| Pincode | Mandatory | To plan venue logistics and understand where attendees travel from. |
| Registration type (individual, corporate or student) | Mandatory | To plan seating and sessions for different groups of attendees. |
| Organisation or institute name | Optional (shown to corporate and student registrants only) | To identify corporate and student attendees. |
| Whether you are an investor or trader | Mandatory | To understand who is attending and plan the workshop content. |
| Whether you have a commodity trading account | Mandatory | To understand who is attending and plan the workshop content. |
If you have agreed to receive marketing from us, we may use these two answers to decide which future events and offers are relevant to you.
2.2 Details collected automatically on the website
When you visit the registration page, the website and the advertising tools on it collect some information automatically. This includes your IP address, browser and device type, the pages you view, how you reached the page (for example, which ad you clicked) and cookie or similar identifiers. Section 5 lists the tools.
2.3 Details from calls and messages
If we call you or you message us, we keep a note of the date, what was discussed, any request you made and whether you asked us not to contact you again.
2.4 Details collected at the venue
On the day, we record your attendance. Photographs and video are covered in section 9.
3. How we use your data
| Purpose | Data used | When |
|---|---|---|
| Reserve your seat and manage your registration | Registration details | When you submit the form with the registration box ticked. |
| Send workshop messages: confirmation, date, venue, agenda, reminders and any important changes | Name, mobile number, email | From registration until the workshop ends. |
| Plan the event and understand who is attending | Fields such as registration type, organisation, investor or trader status and commodity account status, and pincode | Only if you choose to fill in those fields. |
| Run the event on the day | Name, registration details, attendance | On the workshop day. |
| Tell you about future MCQube events, learning content and offers by WhatsApp, SMS, email or phone | Name, mobile number, email | Only if you tick the second, optional box. You can withdraw at any time. |
| Share your registration details with COMCLAVE sponsors and partners so they can contact you about their own products and services | Registration details | Only if you tick the second, optional box. You can withdraw at any time. |
| Measure how our ads and registration page perform | Data collected automatically (section 2.2) | Only after you accept these tools in the cookie banner. |
| Use photographs, video or testimonials for promotion | Images, video, your words | Only with your separate consent at the venue. |
| Handle your privacy requests and keep a record of your choices | Contact details, consent and opt-out records | When you make a request or change a choice. |
| Meet legal obligations and keep our systems secure | Any of the above, only as needed | When the law requires it, or to detect and investigate misuse. |
We will not use your data for a purpose that is not listed here without telling you first and, where the law requires it, asking for your consent.
4. Your consent and how to withdraw it
The registration page has two separate tick boxes. Neither is ticked for you in advance.
- The first box lets us register you and contact you about this COMCLAVE workshop only. You need to tick it to register.
- The second box lets us (a) send you information about future MCQube events, learning content and offers by WhatsApp, SMS, email or phone, and (b) share your registration details with COMCLAVE sponsors and partners so they can contact you about their own products and services. It is optional, and you can register without it. You can withdraw either choice at any time.
At the venue we ask separately before using your photo or video for promotion (see section 9).
Withdrawing consent should be as easy as giving it. You can do it at any time:
- WhatsApp: reply Stop to any marketing message.
- Email: click the unsubscribe link at the bottom of any marketing email.
- Phone: tell the caller you do not want promotional calls. They will note it and we will not call you again for promotions.
- SMS, sharing with sponsors and partners, or anything else: write to PrivacyOfficer@mcqube.in.
We stop the processing that relied on your consent within a reasonable time of hearing from you. An opt-out on one channel is applied across WhatsApp, SMS, email and calls, and our automated tools cannot override it. Withdrawing does not affect what we did lawfully before you withdrew. If you withdraw consent for your registration before the workshop, we will cancel your seat.
5. Cookies and advertising tools
The registration page uses these tools:
| Tool | Provider | What it does |
|---|---|---|
| Meta Pixel | Meta Platforms | Tells us when someone who saw or clicked our Facebook or Instagram ad visits the page or registers, so we can measure and adjust our ads. |
| Google Analytics, loaded through Google Tag Manager | Shows us how many people visit the page, where they come from and how they use it. | |
| Google Ads conversion tag | Tells us when someone who clicked our Google ad registers. |
These providers may receive your IP address, browser details and cookie identifiers. They may combine this with information they already hold about you, under their own privacy policies. We have set up the page so that what you type into the form (your name, phone number, email and answers) is not sent to these tools and does not appear in the page address.
We load these tools only after you accept them in the cookie banner. You can block cookies in your browser and manage ad personalisation in your Meta and Google account settings.
6. Who we share your data with
We do not sell your personal data. We share it with the service providers below, which help us run COMCLAVE, and with COMCLAVE sponsors and partners only if you agree. The service providers act on our instructions under written agreements and may use your data only to provide their service to us.
| Who | Why |
|---|---|
| Our marketing and event agency | Runs the registration page, manages registrations in our CRM, and makes workshop and support calls for us. |
| Zoho Corporation (Zoho CRM) | Stores registration and consent records. |
| Walkover Web Solutions Private Limited (MSG91) | Sends workshop messages on WhatsApp and, if you agreed, marketing messages. |
| Microsoft (Microsoft 365 email) | Sends emails. |
| Walkover Web Solutions Private Limited (MSG91) | Sends text messages. |
| GoDaddy | Hosts the registration page. |
| Meta and Google | Measure ad performance, as described in section 5. |
Event partners and sponsors
We share your registration details with COMCLAVE sponsors and partners only if you tick the second, optional box on the registration form. If you do, they can contact you about their own products and services. The sponsors and partners for the workshop are named on the registration page.
If you leave that box unticked, we do not share your details with them, and you can still register. You can withdraw this choice at any time (see section 4), and we will then stop sharing your details with sponsors and partners.
Authorities
We may disclose data to a court, regulator or government authority when the law requires it.
Data stored outside India
Some of these providers may store or process data outside India. We transfer data abroad only as the DPDP Act allows, and our contracts require providers to protect it.
7. How long we keep your data
We keep personal data only as long as we need it for the purposes in section 3. After that, we delete it or anonymise it so it can no longer identify you, unless a law requires us to keep it longer.
| Data | How long we keep it |
|---|---|
| Registration details of people who attended | Until the workshop and its follow-up are complete, unless you agreed to marketing (see below) or ask us to erase them sooner. |
| Registration details of people who registered but did not attend | Until the workshop is over, unless you agreed to marketing (see below) or ask us to erase them sooner. |
| Contact details of people who agreed to marketing | Until you withdraw consent. |
| Consent and opt-out records | As long as we need them to show what you agreed to and to keep honouring an opt-out. |
| Call notes and message logs | For as long as we keep the registration or marketing record they relate to. |
| Photographs and video used with consent | Until you withdraw consent or we no longer use them for promotion. |
| Technical and processing logs | At least one year from the date of processing, as the DPDP Rules require. Deleted after that unless another law requires longer. |
8. How we protect your data
Only authorised MCQube staff and named users at our agency can open registration records. Each person has their own login, and we review who has access regularly.
Callers see only the records and fields they need for the calls assigned to them. We do not keep downloaded lead lists unless there is an approved operational reason, and we delete working copies once they have been used.
Our service providers have to protect data under their contracts with us.
If a personal data breach happens, we will act to contain it and will inform you and the Data Protection Board of India as the DPDP Act and Rules require.
9. Photographs and video at the workshop
We may take photographs and video at COMCLAVE. We will use images in which you can be identified, or your testimonial, for promotion only if you give separate consent at the venue. If you would rather not be photographed, tell our team at the registration desk when you check in, and our photographers will avoid close-up shots of you. You can withdraw this consent later by writing to PrivacyOfficer@mcqube.in. We will then stop using those images in new material and remove them from our own channels where we can.
10. Your rights
Under the DPDP Act, you can:
- ask for a summary of the personal data we hold about you, how we use it and who we have shared it with;
- ask us to correct, complete or update your data;
- ask us to erase your data once it is no longer needed for the purpose you gave it for, unless a law requires us to keep it;
- withdraw your consent (see section 4);
- raise a grievance about how we have handled your data;
- nominate another person to use these rights on your behalf if you die or are unable to act for yourself.
To use any of these rights, write to PrivacyOfficer@mcqube.in and tell us what you want. We may ask you to confirm your identity, usually by verifying the mobile number or email you registered with, so that we do not give your data to someone else.
We will reply as soon as we can, and in any case within the maximum period set by the DPDP Rules (currently 90 days).
If you are not satisfied with how we handle a grievance, you can complain to the Data Protection Board of India. The DPDP Act expects you to use our grievance process first.
11. Children
COMCLAVE is open only to people aged 18 and over. We do not knowingly register anyone under 18. If we find out that someone under 18 has registered, we will cancel the registration and delete their data. The registration form asks you to confirm that you are 18 or older before you can register.
12. Changes to this policy
We will update this policy when our practices or the law change. The version number and effective date at the top show which version is current. If we make a material change, such as using your data for a new purpose or sharing it with a new type of recipient, we will tell registered attendees by email before the change takes effect and ask for fresh consent where the law requires it. Earlier versions are available on request.
13. Contact us
For questions, requests or complaints about this policy, contact:
| Name and designation | Privacy Team, MCQube |
|---|---|
| PrivacyOfficer@mcqube.in | |
| Phone | +91 98672 84604 |
| Postal address | MCQube, 1st Floor, Awon House, Makwana Road, Gamdevi, Marol, Andheri East, Mumbai - 400059 Maharashtra, India. |